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Administrative Secretary

Penumbra Jobs


Posted by: Penumbra
View all jobs from Penumbra
Address:
Contact Details:
Date Posted 22nd Apr 2008
Reference Code: SHAdminSec
View Since Posting: 415
Salary: £14,982 - £16,305 pro rata per annum
Vacancy Location: Edinburgh
EH3
Full Description:
Job Summary - To provide administrative support to the Support Manager and allocated staff.


Responsibilities

· Answer incoming calls and greet visitors to the office.
· General secretarial and administrative support including word processing, spreadsheets, database, photocopying, distributing documents and filing.
· Assist with maintenance and updating of computerised and paper records and Reports.
· Prepare and distribute incoming/outgoing mail.
· Contribute to the organisation of events as required.
· Attending & Minuting Meetings
· Typing of correspondence, minutes, reports and other documentation.
· Maintain the general office diary.
· Order and maintain stationery supplies.
· Undertake such other duties as may be require by your line manager.



Employee Specification – Administrative Secretary

EducationQualifications Training Essential· Good secondary level education.Desirable· Administration qualification
Experience Essential· Working as a member of a team.· Experience of reception/telephone work.· Experience of working in an office environment.Desirable· Experience of working in a Social Care Organisation.· Experience of working without ongoing managerial supervision.
Technical Skills Essential· Excellent keyboard skills.· Experience of Microsoft Office.· Good communication skills.· Experience of managing databases.Desirable· Experience of desktop publishing and presentation packages.
People Skills Essential· Ability to get on well with people from a range of backgrounds by exercising tact and diplomacy.· Ability to prioritise work.Desirable· Flexibility
Equal Opportunities Essential· Commitment to Equal Opportunities.

To apply for this position please print off and fill out the application form and recruitment monitoring form available below and send to.

Penumbra, Norton Park, 57 Albion Road, Edinburgh EH7 5QY

For our application form please Click
Here

For our recruitment monitoring form please Click
Here


Alternatively, complete both forms on-line, save and send as an attachment to humanresources@penumbra.org.uk

Please note that we do not accept CV’s by way of application.

The closing date for receipt of completed application forms is Friday 9th May 2008.